Susan Rector, Register of Deeds
(828) 649-3131

County Administration Building
5707 Highway 25/70
PO Box 66
Marshall, NC 28753
(828) 649-3014
Office Hours of Register of Deeds
8:30 AM to 5:00 PM - Monday - Friday

Madison County Register of Deeds

We would like to welcome you to the Register of Deeds website for Madison County located in Marshall, North Carolina. We encourage all of you to visit our offices at 5707 Highway 25/70 and explore our wonderful county.

This website contains general information, fees, recording requirements, Real Property Indexes, Real Property Documents, and much more. We are always interested in your personal requirements, so let us know what we can do to improve this site for you.

You may call us with questions regarding anything to do with our preservation of records for your use.

Fee Schedule
*Fees subject to change*

When a document is presented for registration that consists of multiple instruments, the fee will be ten dollars ($10.00) for each additional instrument. A document consists of multiple instruments when it contains two or more instruments with different legal consequences or intent, each of which is separately executed and acknowledged and could be recorded alone.

Mailed payments should be made by money order or official checks to the address on your left. Payment should be addressed to: Madison County Register of Deeds.
Please include a self-addressed, stamped envelope with all transactions. For further information, call 828-733-8265.

Real Estate

All Instruments in General:
$ 14.00 first page
$ 3.00 each additional

Deeds of Trust and Mortgages:
$30.00 first page
$3.00 each additional

Deeds: $19.00 first page with "deed" in title or anything that we collect in excise tax
$ 3.00 each additional

Non-Probated Documents, such as those being Re-recorded:
$12.00 first page
$ 3.00 each additional

Cancellations, Certificates of Satisfaction or Notice of Satisfactions: No Fee

$21.00 per sheet or page for each original or revised plat recorded

State Hwy Right-of-Way Plans
$21.00 first page
$ 5.00 each additional

State Excise Tax on Real Estate Conveyances:
$2.00 per $1000.00 ($1.00 up to $500.00)

Non-Standard Document: $25.00 In addition to all other applicable recording fees.
For registering or filing any document NOT in compliance with the recording standards adopted under G.S. 161.14(b)

UCC Fees: UCC, Correction Statements, Amendments, Terminations:
$38.00 for one or two pages
$45.00 for three to ten pages
$45.00 first ten pages, plus $2.00 for each page over ten

Military Service Record: No Fee: Filing and recording discharge
No Fee: One Certified Copy

Vital Records, Notary

The following types of records are maintained
by the Madison County Register of Deeds office:

-Marriage records
-Birth and Death records
-Delayed births

The only persons by law that may request a certified copy of a vital record are:

-Your spouse
-Your mother/father
-Your brother/sister
-Your child/grandchildren
-Your grandmother/grandfather
-A person seeking information for legal determination of
personal or property rights (proof required)
-An authorized agent, attorney, or legal representative of
the person named on the vital record

Note: Uncertified copies are available to the public.

Issue Marriage License
$60.00 (includes $35 state fee)

Certified Copies of Vital Records
(Marriage, Birth, and Death Certificates): $10.00 each

Delayed Birth (registration of birth certificate one year or more after birth):
$10.00 For preparation of paperwork when birth to be registered in another county
$10.00 For registration when papers prepared in another county, with 1 certified copy
$20.00 For preparation of papers and registration in the same county, with 1 certified copy

Amendment of Birth or Death Record (Preparation of amendment affecting correction)
$10.00 to County
$15.00 to NC Vital Records
$15.00 to NC Vital records for expedited service

Qualification of Notary public:

Notary Authentication:
$ 2.00 per notary per page

Military Discharge Recording:
No Fee

Certified Copy of Military Discharge:
No Fee


Certified Copies of Vital Records:
$10.00 each

Certified Copies:
$5.00 first page
$2.00 each additional

Uncertified Copies:
$ .25 per page


The premarital physical is no longer required.

Both bride and groom must present picture identification.

Applicants 16 or 17 years of age must have written parental consent and certified copies of their birth certificate in order to acquire a license. Please contact the Register of Deeds office at 828-649-3131 for further information.

Both bride and groom must provide their Social Security numbers and verification of the number. Applicants may present a Social Security card, W-2 form, or pay stub with the number as verification. Note: An alien admitted to the United States for permanent residence or to engage in employment must be issued a Social Security number.

Applicants who are not eligible for a Social Security number may obtain a marriage license by signing an affidavit attesting to this fact. The affidavit is available in the Register of Deeds office or can be printed out here.

Divorced applicants must provide the month and year of their last divorce. There is no waiting period between the divorce and applying for the new license.

The license is good immediately upon issuance and is valid for 60 days.

The fee for the license is $50.00. Cash only is accepted.

Marriage licenses are issued between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday, excluding Holidays.

Applicants should be in our office prior to 4:30 p.m. if possible - Marshall, NC 28753.

If you plan to be married by the magistrate after obtaining a license, please call 828-649-3131 for information regarding the office hours and other information regarding the ceremony and fees.

If you need a copy of your marriage license, you may acquire it at our office in person or you may request it by mail at P. O. Box 66, Marshall, NC 28753. Please be sure to sign your request.

To speed up the application processing time, you may print out the application and bring the completed form with you to the Register of Deeds office. Download the form by clicking the link to Parker-Lowe's website for ROD at the top left of this page.

    Copyright 2006 - 2007, Madison County Government, All Rights Reserved